New Hire – Onboarding Form – Psychiatry Help Desk

Name of New Hire*

First Last

Email of New Hire*

Does this person have a NetID?*

Yes
No, but this person will get one soon
No, and this person will not get one
I don't know

NetID of New Hire*

New Hire Position Title*

New Hire Start Date*

Is this a temporary position?*

Yes
No

Please enter the expected end date for this position*

Will this person be working with a Principal Investigator / lab?*

This will help us anticipate what kind of hardware, software, and permissions this person might need

Yes
No

Please select which Principle Investigator(s) / lab(s) this person will be working with*

Please enter the PI/lab this person will work with*

Who will be this person's direct supervisor?*

This could be a lab manager or team lead if this person is working for a PI

What is the email of this person's direct supervisor?*

Will the new hire be replacing someone else?*

Yes
No

What is the name of the person the new hire is replacing?*

Please indicate who they will be replacing so we can try to match the access permissions and software setup to that of the previous person

In which room will this person be working?*

What kind of equipment will the new hire be using?*

Existing computer (e.g., existing shared device)
A personal device (restrictions apply)

Will this person need access to a shared account (i.e., a service account)?*

For example, research labs often have shared email accounts that all lab members can access.

Yes
No
Unsure

Please enter the service account*

Will this person need access to a phone number?*

Please check Yes if this person needs a personal phone number or access to a shared phone (e.g. for a research lab).

Yes
No
Unsure

Phone*

Please provide the 10-digit phone number here

Please indicate if this person will need a softphone, a hardphone, or both*

Please mark all that apply. Note: A softphone handles calling through a software application on a computer (e.g. Webex). Softphones can be used offsite for remote work. A hardphone is a traditional desk phone. Hardphones cannot be installed offsite for remote work. (An additional charge could apply for purchasing a hardphone.)

Softphone
Hardphone

Will this person need access to an existing phone number?*

If this person is taking over for a previous employee or if this person is joining a research lab with a shared number, please indicate the phone number to connect this person to here.

Yes, and I know the phone number
Yes, but I do not know the phone number
No, this person can get a new number
Unsure

Does the hardphone already exist?*

Yes, a hardphone already exists so a new one does not need to be purchased
No, a hardphone does not already exist so this person will need a new one purchased
Unsure

Will this person need access to voicemail?*

Yes
No

Who used to use or uses the existing phone number?*

This can help us track down the right number for this person.

Will this person need Network Drive access?*

Yes
No

The new hire will need access to the following drive(s)

Please list any folder path(s) or (shares) they will need

Name of person filling out this form on behalf of new hire*

First Last

Email of person filling out this form on behalf of new hire*

We may need to contact you for further information

Accessibility Accommodations

Please indicate any accessibility accommodations this person might require, such as ergonomic furniture or technology considerations

Is there anything else you would like us to know?